Clerk Butterfield and her team members have accomplished many notable items over the past 11 years. Highlights include: 

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Enhance Transparency and Accountability in County Government    
Clerk Butterfield advanced the Clerk's role as an internal auditor for the Board of County Commissioners into a twice-accredited Department of Inspector General. The Inspector General works to eliminate fraud, waste or abuse of county funds as well as improve efficiency in county government. It also works to protect some of our most vulnerable residents by performing detailed audits of court-appointed guardianship cases.

 

Continue Tradition of Excellence in Preparation of Financial Statements
Under Clerk Butterfield's leadership, the office continues to receive top honors from the Government Finance Officers Association for the reports the office produces each year. These awards are the highest recognition in government accounting and financial reporting. 

 

Enhance Public Access with Optimized Technology
Clerk Butterfield made it a priority to optimize technology and to implement services that improve online access to the Clerk’s office. The office has launched numerous online services at her direction. These include:

• View court records, including dockets, files, party information, fines assessed, court dates, and more

• Record and view official records online, such as deeds mortgages, marriage licenses, liens, etc.

• Pay traffic tickets and court fines

• Jurors are also able to their service, access service history, and request excusals/postponements electronically

• Submit marriage license applications

• Submit an application for a payment plan of court fines

• Submit public records requests

• Participate in foreclosure and tax deed sales

• Online, DIY court forms for injunctions for protection, small claims, evictions, and some divorces

• DIY Center and computer lab to assist with access to the courts

 

in addition, the Clerk recently completed a major project to digitize all of the deeds ever recorded in Polk County. In addition to providing online access to all of the deeds ever recorded, the digitization process also improved the clarity of the records. The project also involved preserving the first deed book ever recorded in Polk County to ensure the important artifact is preserved for future generations. 
 

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Deliver Exceptional Customer Service

Clerk Butterfield brought Property Alert to Polk County to help alert residents to possible fraud involving their property records. She made the passport application process more convenient by offering instant passport photos at all three offices and an annual Saturday office opening dedicated solely to passport applications. Exceptional customer service is one of Clerk Butterfield's top priorities. She remains committed to putting emphasis on team building and training to provide a motivated, dedicated workforce. None of these accomplishments would be possible without a committed team. Clerk Butterfield believes that a stellar team is the key component of success in any office. She is committed to providing Clerk employees with a work culture that empowers them to advance and accomplish new goals.